In recent years, theimport export experienced a period of great growth. Given the growing globalisation and the search for the Made in Italy around the world, business communication is essential to connect people and companies from opposite sides of the globe. I import-export professionals are assuming more and more fundamental roles to take care of the relations between the parties in an efficient and optimal way.

The import-export experts are able to follow the management, l'organisation and the monitoring of shipments, whether exclusively by land, rail, sea or air, or intermodal (several modes together). The main tasks of these professionals are:

  • Relationship care with foreign countries;
  • Programming research and development activities in new markets;
  • Negotiation of business;
  • Management of business activities between one's own company and a foreign company.

In addition, a good importer-exporter must have some interpersonal and language skills to facilitate communication between the parties, but also inexpensive e legal. In fact, once the orders are received, the attendant must be able to provide all the documentation necessary related to the shipment, such as delivery notes, Bills of Lading, customs files, invoices.

To become an expert in import-export management, training through professional ITS courses is essential. The ITS Import Export Course is designed to train technical professionals in the organisation and management of national and international freight forwarding. Through lectures with experts in the sector and hours of internships in companies in the sector, they will learn to implement their knowledge with the new information technologies. In addition, students will be able to deal with the relevant documentary procedures, intermodal transport and logistics services.

Documentation required for import-export: a guide to compilation

The documents required for import-export trade are numerous, but can be classified according to one's function. Specifically, these can be of the type commercial, financialconcerning the transport, insurance or issued by government bodies and chambers of commerce.

When deciding to open an import-export business, it is necessary to make sure that the goods to be shipped are allowed in the destination country and to be aware of all customs procedures.

One of the essential documents for shipping abroad is the customs declaration of import-export. Its correct completion is crucial for the success of the shipment and to avoid sanctions. Other required documents that the sender must always prepare are the International Waybill and the invoice.

In the verification of documents of the import must be present on the mandate and the liability of the sender, the necessary changes to the customs bill according to the new IT tracks (from 1 December 2022) and access to the Customs drawer.

In verifying the documents of the export instead are necessary invoice, certificate Eur1, customs bill (with analysis of changes due to new computer trailsin force since 7 September 2023), DAU, AED, MRN and the evidence of the exit of the goods.

For companies, it is crucial rely on experts in the field to be able to handle all the paperwork correctly and to have clear and complete communication about the documents to be produced. If the documents required to fulfil customs requirements are not submitted, or are submitted incompletely, the company risks serious consequences for its business.

In addition to increased costs and penalties, there is the risk of the goods arriving late or being held up at customs while waiting for the correct documentation to be submitted. Choosing professionals in these areas is always a guaranteeing success, optimising costs and increasing profits.

Author of the article

ITS MOVE - Editor